Business Coaching Houston: Blog

“7 Ways To Seize Time From Small Business”

The Management of Time

Do you manage your time? Or does time manage you? If you’re like most, you’ll answer it in one way. I don’t want to guess the way you’ll go. 

It’s enough to say managing time is one problem that plagues most small businesses. And I mean not just small business owners. I mean people working in teams and all around them.

Then why don’t we practice managing our time? I don’t know. You answer that one. 

It’s enough to say that any small business owner knows it’s crucial to manage time. It’s a condition you must follow to grow your business. It’s the work I do to help you from small business coaching Houston

Here are 7 ways for the small business owner to manage time effectively. 


1) Accept You Need Time Management

The first step in any fix is the act of acceptance of the issue or problem. Once you do it, the rest finds its place.

When talking with one business owner, I explained how a good time management plan could help get them more time. Yet the reply was contradictory. “I know I need that but I don’t have the time for it”

2) Touch It Only If Ready To Take Action

Small business owners face many tasks each day. 

When something seems important, take action right away. 

If you’re not ready, file it away for action. Make a folder. Use a deadline or note such as “resolve invoice by 9/12”

3) Make List of 5 Key Tasks Daily

Make a list of 5 tasks daily. I define a task as one that produces a result. It could be a written document or action to resolve a problem. Or it could be some other result.

4) Plan Time For Each Task

If the task takes 4 days, use “Work on XYZ task” for 3 days on your calendar. 

Once you resolve it on day 4, place it on your calendar as “Finished XYZ task”

5) Plan The Day

Now, this is different from just planning the time for each task. It’s adding trivial tasks or ones that interrupt regular work. 

Examples are sudden phone calls or emails that ask for quick replies. Internet research could also take up a chunk of unplanned time

Set these times during the afternoon so you set the best time for morning sales conversations.

6) Focus First On Difficult Projects

Rank the projects. Switch off the Internet in the AM. Work on difficult projects first so you’re able to concentrate on producing results.

7) Decide To Throw Away Items That Won't Affect You

Small business owners don’t come back to more than 70% of paper work they get. 

So ask: “Will I lose anything if I throw this away?” If the answer is no, then get rid of it. If there is a chance it’s important, then file it for action. 

Taking the 7 steps will release time for you to take care of your small business. Even if you drift away, come back to the plan. 

It makes sense to do it because you’ve ferreted out the core tasks that will change your business.

Want even faster results? Are you ready to discover how? Call 281.410.5375 to grow your small business.

Written by Suresh Iyengar, P.E., President, Business Unit Execution LLC––“Explosive Business Coaching Houston Results For Small Business”. Want even faster results? Are you ready to discover how? Call 281.410.5375 and speak to your Profitability Coach Houston

“7 Ways To Improve Small Business Apprenticeship”

The Effective Tutelage

Have you wondered why we don’t have apprenticeships? It’s true for many spheres of work. The answer can be anything. It’s enough to say that it can be a major lifesaver to grow your small business

If the business owner knows how to make it work, it can release time. It can answer the eternal question: “How can I make more money in my business?”

Here are 7 ways for the small business owner to transfer work elegantly. And it could give you the small business help you need to take your next vacation. Are you ready to take the leap into business coaching Houston?


1) Small Business Owner Plays Role of Instructor

Allot 25% to 40% of your time to teach the complex day-to-day work you do. It could be necessary work that may not yield money. I can almost hear you say: “Only I can do that work”. 

I’ve heard this one before. Yes, you are the master of your trade. But if you want to get more time back for yourself, you have to delegate. 

You can’t delegate if you can’t teach someone what you do.

2) Make a List of Tasks

Make a list of all tasks you do from 8 to 5 – if these are your working hours in business. 

It’s as simple as taking notes for a week so you get the pattern. Once you have it down, the next step is to look at the ones that make you the most money.

3) Identify Task Value

There are two types of tasks – at least two that I can divide them into. 

One type could make you happy. The other type could bring you money. 

Choose the ones that do both – make you happy and add money to your bottom line. Decide to do them yourself. The other ones are ready for transfer.

4) Rank Task Value

Once you’ve separated the tasks you’ll keep, rank the remaining tasks on value. 

Rank them from 1 to 3. Now you’re ready for the next step.

5) Pick Employee Ready for Task Transfer

Check your organization chart. Place names of people next to the work you want them to do – if they aren’t already there. 

Now look at the tasks you have at hand. And assign them to people according to their skills.

6) Instruct Employee on Selected Tasks

Use a 4-step method to instruct the right employees on the tasks you have for them. First two steps will be yours to do. Next two steps are for the person learning to do the task while you help and watch.

7) Document Work

Finally, record the tasks you want to transfer. Observe the stage and the time it takes to go from stage 1 to stage 4.

For this plan to work, you have to keep an organization chart. Keep it up to date. Once you do, the rest is easy. 

Written by Suresh Iyengar, P.E., President, Business Unit Execution LLC––“Explosive Business Coaching Houston Results For Small Business”. Want even faster results? Are you ready to discover how? Call 281.410.5375 and speak to your Profitability Coach Houston

“Top 20 Most Profitable Houston Small Businesses”

The Profitability Factor


Everything is bigger in Texas–small business is “big” too! 

Houston is the 4th biggest city in America. And it is home to many small businesses. Healthcare and Energy give Houston its home field glory. 

Small business is a great stage for many who move away from jobs to succeed as entrepreneurs. 

Take me for example. I started blogging to share my experience. Now, I’ve created my own services. 

First I created a program for PMO professionals so they could climb the corporate ladder quickly: Certified PMO Director™

Next I went on to create another program for professionals to become a Certified Business Unit Manager™

Moving on, I’ve created a program: Rocket Business Results Using Evaluations™. One measures corporate business unit performance. Second lifts small business profitability.

Services such as small business coaching and executive coaching for professionals hand me plenty to do. I’ve written 12 eBooks on various business topics. They’re for sale on Amazon.

And I’m enjoying the journey as profitability coach Houston (

Creating a small business wasn’t to move away from a job. It gives me a place to showcase my talent and offer my best. Now I offer services as a one-stop-shop for small businesses.

Profitability Coach • Building Websites • Bookkeeping • Payroll • Retail Electricity

I’m sure many of you reading this article know your potential.

You know that if only you had the freedom to aim for your talents and give it your best, you’d be happier. And looking down, you’d see the landscape of your past jobs that tried to put you in a box.

Should you consider Houston for your move? Take a look. 

I came up with the list of top 20 fastest growing small businesses (revenues under $30m–reference Inc. 5000)

And if you think your small business should be on it, please comment below.

1) Myrtle Consulting Group

  • CEO: Edwin Bosso
  • 3-year growth: 1,052% 
  • Revenue: $8.9m
  • Website:

Offers consulting services to help food, drink, consumer products and life sciences companies so they improve work efficiencies.

The firm’s website is friendly and inviting. It has a blend of colors, video and pictures to explain the firm’s services. For a consulting firm, it’s common to see their service value explained differently on different pages.

I think a “call-to-action” on the home page could help the firm.

2) Onit

  • CEO: Eric Elfman
  • 3-year growth: 990% (Inc. 5000)
  • Revenue: $3m
  • Website:

Offers software to help legal departments improve their work efficiency and reduce costs.

On coming to the website, I saw a slider moving a bit fast. It makes it difficult to read the text. Choice of red and blue colors on the home page shows that trust is key to the firm’s values. 

3) ipDatatel

  • CEO: Russell Vail
  • 3-year growth: 742% (Inc. 5000)
  • Revenue: $13m
  • Website:

Offers data centers for Internet work and applications, including a SecureSmart app connected to alarm technology.

Short list of menus on the website make navigation easy. Fonts are hard to read. Arranging menus and services differently could serve the firm even better.

4) First Cornerstone Group

Provides real estate investing education and marketing, focused on the niche of small apartment investing.

The website gets to the point quickly. A video explains the firm’s services and a “call-to-action”. Making it responsive to mobile users could help.

5) Assured Flow Solutions

Offers consulting services in engineering and specializes in oil and gas work. Assured Flow Solutions (AFS) brings basic chemical knowledge with its laboratory. AFS works with universities to develop technical expertise and supports student projects.

On visiting the website, I found a page for distinguishing the firm’s services. Fonts are a bit hard to read. A “call-to-action” on the home page could serve the firm better.

6) AcctTwo

  • CEO: Marcus Wagner
  • 3-year growth: 461% (Inc. 5000)
  • Revenue: $5.5m
  • Website:

Offers accounting services – sells cloud-based accounting and enterprise planning software.

Website has clear “call-to-action”.  It also shows a section for recent articles.

7) AMSYS Innovative Solutions

  • CEO: Khalid (Ken) Parekh
  • 3-year growth: 422% (Inc. 5000)
  • Revenue: $5.5m
  • Website:

Provides IT management, consulting and staffing services.

Website has a compelling slider showing the firm’s services. It’s hard for the IT industry to show products without using acronyms but this firm is pulling it off. 

8) JP Services

  • CEO: Justin Peter
  • 3-year growth: 327% (Inc. 5000)
  • Revenue: $6.8m
  • Website:

Offers pressure testing and pipeline maintenance services for the oil and gas industry.

Excellent website showcases services in a compelling way. Just the right number of menu items makes navigation easy. A prominent “call-to-action” could serve this firm better.

9) ATOM Solutions

  • CEO: Firoz Jhaver
  • 3-year growth: 319% (Inc. 5000)
  • Revenue: $4.4m
  • Website:

Offers business IT consulting and services, including ETRM-CTRM software implementation, application development and SOX compliance audits.

Website shows off attractive colors and an artistic slider. Simpler language describing top services could serve the firm better. More prominent “call-to-action” could help as well.

10) Rice and Gardner Consultants

  • CEO: James Rice
  • 3-year growth: 296% (Inc. 5000)
  • Revenue: $8m
  • Website:

Offers program development services including program management, building commissioning, MEP engineering and construction support for clients including cities, K-12, higher education, institutions and hospitals.

Excellent website overall. Some other pages answering “why us” could serve the firm better.

11) symplr

  • CEO: Rick Pleczko
  • 3-year growth: 266% (Inc. 5000)
  • Revenue: $27.2m
  • Website:

Makes software that helps health care businesses mitigate risk and ensure compliance.

The firm has an interesting website. It makes visitors engage using chats, memberships and a video. However, the video breaks up during views.

12) Kastech

  • CEO: Sridhar Patibandla
  • 3-year growth: 233% (Inc. 5000)
  • Revenue: $11.8m
  • Website:

Adds IT staff and offers ERP, database, cloud, security, and mobility services.

Fewer menus on the website could do better. Different fonts could improve readability. Content management could ease navigation.

13) Global Healing Center

Develops, makes and sells green-living lifestyle, health and nutritional products.

It’s a well-designed website. It has a simple layout to navigate. Excellent “call-to-action” shows the user what to do –subscribe, learn more or buy.

14) Maneri Agraz Enterprises

  • CEO: John Maneri
  • 3-year growth: 222% (Inc. 5000)
  • Revenue: $6.9m
  • Website:

Designs and installs lighting that saves energy for buildings.

Impressive lighting video welcomes you to their website. I didn’t see a “call-to-action”. Having one set of menus could help visitors.

15) Poetic Systems

  • CEO: Matthew Hager
  • 3-year growth: 216% (Inc. 5000)
  • Revenue: $2.2m
  • Website:

Helps startups solve problems through user-focused design.

On coming to the website, I felt it was a website designed for website designers. For example, the vertical menu looked like the screen one would see for a missing domain. A short description could help the visitor know if he or she is in the right place.

16) Silicus Technologies

  • CEO: Sumant Ahuja
  • 3-year growth: 211% (Inc. 5000)
  • Revenue: $13.4m
  • Website:

Offers software development and consulting services so businesses work more efficiently. Identifies and plans business led by technology, developing solutions and managing investments.

I reached the website and saw a vertical slider. Text at 70% keeps you guessing on the site's purpose. Some changes to make it friendly to visitors could go a long way.

17) GATE Premier Solutions

  • CEO: Alicia Heiskell
  • 3-year growth: 204% (Inc. 5000)
  • Revenue: $25.3m
  • Website:

Offers standby and permanent staffing and independent contractor consulting services for the oil and gas industry, specializing in the Deepwater Gulf of Mexico.

This is the first business, where I saw Inc. magazine rating on the home page of the website. Scrolling down shows a slogan “Our People Are Our Greatest Resource”. Images of more people on the website could highlight culture.

18) 3S Business Corporation

  • CEO: Satya Athi
  • 3-year growth: 196% (Inc. 5000)
  • Revenue: $12m
  • Website:

Offers software and consulting services to help clients plan, fulfill, and preserve their technology investments.

I checked out their website. It shows an interesting slider and captures your mind. Menus focus on projects, services and other items. A different menu could improve message to visitors.

19) Willbanks & Associates

  • CEO: Trey Willbanks
  • 3-year growth: 181% (Inc. 5000)
  • Revenue: $16.4m
  • Website:

Offers commercial and industrial heating and hot water equipment sales, installation, and service.

I found a clear website with a message explaining Willbanks’ services. But it serves familiar customers better-ones who know what they want or who could refer others to the site.

20) Nightlight Pediatric Urgent Care

Provides after-hours urgent care for infants, children and adolescents during the absence of pediatricians.

I visited the website. Though the slider technology seems overused, it’s a simple site. It’s a bit hard to notice the “testimonials”–they slide in and out before you know it. For users familiar with this business, it’s an effective site. 

Written by Suresh Iyengar, P.E., President, Business Unit Execution LLC––Explosive Business Coaching Houston Results For Small Business”. Want even faster results? Are you ready to discover how? Call 281.410.5375 and speak to your Profitability Coach Houston

“7 Ways To Improve Small Business Leadership”

Must-have Leader Qualities


Small business leadership doesn’t have to be esoteric. And it doesn’t have to follow big companies. It can be simple. One Houston small business owner did not want to invest at all in leadership. He wanted no part in it–even at the cost of improving his business. 

He said: “I know how big companies waste tons of money on vague ideas that no one gets. They brand it leadership training. And I’ve been through the grind. I’m so happy to be a small business owner now. I don’t have to deal with that any more.”

Here are 7 traits for your emerging leaders to improve their influence on the business. And it’s easy to grasp.

1) Recognize How People Decide And Work In Groups

Know your people. Talk to them and know their concerns. Show how the company performed, have a practical view of the market. 

Listen to your people to sense what culture drives them. When people aren't asking about incentives, something isn't working. 

Question if people are in jobs for too long. Bring fresh ideas to drive the business and help people decide.

2) Develop Practical View Of Self And The Firm

For business success each year, study the competition. Ask the right questions. 

Have you increased relative market share for products? How does our performance rank against their increase? Are new competitors now in our market space? Talk to people. Engage, learn, help people decide and act.

3) Improve Results Using Top 3 Goals

Using just 3 goals makes tasks clearer. Keep business message simple so people can break them down and do them in order. 

Don’t just give people actions and leave them. 

Engage, guide and inspire people. And paint their success story for all. Then reward the heroes who made it happen.

4) Follow Through On Programs

Make sure you let your team know you’re serious about your new plans for the business. Assign actions according to your team’s skills. Make it clear what you expect and when.

Your team will thank you and work diligently towards common goals.

5) Reward People On Performance

Connect pay to results you expect in the business. Do it early so people know how their work affects overall results. 

Don’t dodge giving people bonuses, if their work produced positive results. And you’ll end keeping your people loyal. And you’ll keep them far enough from your competitors.

6) Coach People So They Reach Their Full Potential

Make time to coach your teams so they compete better. Spend 25 to 40% of your time coaching people. Keep your doors open to new conversations. Lasting leaders excel as teachers.

7) Understand Own Strengths And Weaknesses

Take an assessment. Be aware of your own strengths and weaknesses. Develop emotional courage to tell someone what you think of his or her work. 

Be humble. People will forgive you for your mistakes if you admit early. And you’ll become the respected leader you always cared to be.

Written by Suresh Iyengar, P.E., President, Business Unit Execution LLC––“Explosive Business Coaching Houston Results For Small Business”. Want even faster results? Are you ready to discover how? Call 281.410.5375 and speak to your Profitability Coach Houston

“7 Ways To Improve Small Business Sale Price”

Reliable Sales Plan


One Houston small business owner quipped: “I don’t want to think of selling my business. I know the economy isn’t what it used to be in the good days. We aren’t having the same sales but I never think of selling.” 

I’ve heard this common theme from many businesses today. And I think I know where it stems from. 

It’s the fear of not knowing what to do after you sell the business. It’s the fear of losing your passion. It’s the fear of the unknown that follows. Or a different reason. I don’t know. You decide.

That’s why I introduced a 90-minute results program called “Erasing Overwhelm From The Economy.” And it’s free. I specialize in uncovering profits from places where business owners may not look. It will help boost your business value – from day one.

Remember Bill Gates, the business magnate? He earned more by selling Microsoft–more than he could have earned by running it. And many others followed him.  

Here are 7 ways to improve your sticker price for your business.

1) Prepare Current Business Plan

Business plans help predict cash flow so you make a profit. It helps estimate your working capital. And it helps measure how soon you will be able to repay debt. Updates show if your business model changed.

2) Forecast Sales For Profit

Plan your sales each month. It will help you cover your salary and any costs to make a profit.

3) Keep Cash Flow Positive

Collect payments, when it’s time to collect. Get customers to pay on time. Offer benefits if they pay early. Extend time through new terms to pay sellers. Take these steps and your bank account will thank you.

4) Measure Effectiveness of Strategy

Set goals and measurements according to your business strategy. 

Keep short-term goals clear. I mean goals for 2 years. Midterm goals go from 2 to 5 years. And long-term goals go beyond 5 years. 

Work backwards from your long-term goals. Measure KPIs to see what you need to do this week, this month, this quarter and this year.

5) Remove Waste

Remove waste from time, materials and movement. It will improve productivity. And lower your costs to produce goods. So, you will overcome competitors–even in a price war.

6) Identify Leaders For Takeover

If you plan to leave the business, someone has to take over. It’s surprising how many businesses haven’t thought through this step. Find leaders early. Focus on those who earn respect from employees. It will make it easy for a smooth transition.

7) Setup Overall Exit Plan

Use one of three methods to find the value of the business–cash flow, market or assets. Then boost business value quickly.

Buyers can come from inside or outside your business. Either way set a goal so you can move towards it for a successful sale.

Written by Suresh Iyengar, P.E., President, Business Unit Execution LLC––“Explosive Business Coaching Houston Results For Small Business”. Want even faster results? Are you ready to discover how? Call 281.410.5375 and speak to your Profitability Coach Houston

“New Discovery Reveals 50% Better Results”

5 Steps To Avoid KPI Failure

I can’t tell you I can measure how much passion I have towards what I do. It’s hard to say: “I have 70% passion”. It just doesn’t make sense. 

But it’s stupefying to see small businesses having no Key Performance Indicators (kpi). So, what are kpi and why does the Houston small business owner need them?

KPI help measure what affects business. It’s to define what makes the Houston small business owner successful. And know what doesn’t.

I’d like small business owners to ask: “What metrics would I like to see each day that tells me my business is on the right track.” 

Warning: KPI fail for these reasons.


1) Poor Definition

Make sure you can measure each KPI. And measure it one way.

If you’re measuring Leads, then make it clear how you define a Lead. 

It’s surprising to see how many businesses falter here. I define a Lead as one who has a chance to buy from me. 

And I have material from the Lead, which shows his interest in my service. For example, if someone filled out a survey, I know they’d want to go further.

2) Effect of KPI

If people know they produced X units per hour, it shows if they met their goals. If they did not meet their goal, they need to know how to make up for lost productivity. 

And show new results from effect of new production.

3) Wrong Periods

Use reports each day for businesses that produce goods. They could be making goods each hour.

Use reports each week for any business in service. For example, you could have a sales kpi: ‘appointments you conduct each week’.

People can lose eagerness if you make them report too often. So choose reporting periods carefully. 

And do it especially when more reports don’t add value.

4) Reporting For Non-Key Roles

Decide key roles that would report total kpi. 

Then decide who’d report the 2 or 3 critical kpi that drive results. 

It’s a team effort, so the right kpi from the right roles will drive business forward.

5) Not Communicating KPI To Team

Send email or use bulletin boards to show kpi. And do it every week or at least every month. 

If you don’t show kpi, it’s hard for people to know they’re making progress and moving forward.

Written by Suresh Iyengar, P.E., President, Business Unit Execution LLC––“Explosive Business Coaching Houston Results For Small Business”. Want even faster results? Are you ready to learn? Call 281.410.5375 and speak to your Profitability Coach Houston

“Who Else Wants To Stop Sales Failure”

7 Reasons To Lose Sales.


Business owners have strong beliefs on how we should sell. Reality check: It’s not all one-sided. You have a customer, who has to be ready for your product or service. 

During a conversation, a Houston small business owner said: “Sales managers need to take action. If they don’t, they’re sure to lose the sale.” And I asked: “Is that all that they need to do?” I could sense silence on the other side.

That’s when I started looking deeper. I saw 7 reasons for sales failure. Insights can be priceless.

1) Poor Qualification

I’d say this is the most important reason sales fails. 

If you’re talking to people who aren’t in your service “sweet spot”, no sales skill can get over the hump. “I don’t need your service. Take me off your list” would be the typical response. 

Ideal clients want to talk to you about your service. 

They want to learn more. You develop a quality conversation. And rapport comes naturally. Answer 4 questions to qualify prospects.

  • Why do you think your prospect will become your client? Find a way to look at sweet spot, project, client funds, client credit status and urgency.
  • Why we can compete? Find out reasons we’re better than our competitors. Importantly, use metaphors to compare them quickly.
  • Why we can win? Check and explain how we reduce client’s pain. If there’s no pain, build a story with pain and show how someone got over it. And did it using your service or product
  • Why is winning worth the trouble? If your sweet spot is larger projects, it may not be good winning on a small project. Especially if it takes all your time.

2) Need

When I sell electricity, I know every business needs it. But do they need it now? That turns out to be important. If not now, when do they need it? That answer builds the best sales pipeline.

3) Authority

People lose sales when they talk to the wrong people. I’d like to talk to the heads of businesses. I’d like to talk to owners. I’d like to talk to people who decide to buy. But we have gatekeepers. That’s why we need scripts, which gets us past them.

4) Price

Every buyer thinks of saving money. Play price against other reasons to gain attention. Once you have it, try to close sale. Price is a reason for lost sales––specially in commodity sales. Try not to make yourself a commodity!

5) Feature

Features are extras. Buyers do compare and reject sale based on features. But skilled sales people always find benefits. They make it easy to see why it makes sense to buy from them.

6) Lost Momentum

Sales is about developing habits. It’s about determination. It’s about never giving up––ever. If you lose momentum in prospecting, sales suffers. It’s about numbers. So keep up good quality conversations. 

7) Other Reasons

Timing, competitors, market and combined reasons can make up lost sales. Discover the exact reason. Then use sales scripts to showcase benefits over others. You’ll find the answer to lost sales.

Written by Suresh Iyengar, P.E., President, Business Unit Execution LLC––“Explosive Business Coaching Houston Results For Small Business”. 

Want even faster results? Are you ready to learn? Call 281.410.5375 and speak to your Profitability Coach Houston today!

“How Strategy Converts To Easy Actions”

One Sheet Plan.


Most business owners want to grow, increase profits using tactical methods. One such Houston small business owner said: “I have no time to make big plans. They take too much time.”

I understood such thinking. I know where it comes from. But having no plan to grow isn’t good either.

Any plan has to do with people and methods. People affect how we look at the business. Methods affect efficient work. 

One can break them into 7 parts. Some call it small business strategy. I’ll just call it plan. It makes it simple.

1) Develop Core Beliefs

Core beliefs define rules. It’s what the business should and shouldn’t do. It tells us how people inside the business decide and act on work. 

It identifies the business.

2) Explain Business Reason

The reason for small business to exist answers the question “why”. It shows how clients benefit. 

It shows people who work how they affect the business. 

For example, profit per client or target long-term results show such reasons.

3) Outline Mid-Term Goals

Mid-term goals affect business over 3 to 5 years. It shows where the business is going.

It records the chief abilities to grow sales, net profits and number of clients.

For example brand results KPIs or brand assurances add value to where the business travels.

4) Highlight 1-Year Goals

One-year goals answer the question “what”. Adding to growth, net profits and number of clients, it answers questions on gross margin, net cash, accounts receivable, products and sales per employee.

5) Mark The Actions

Actions show “how” the small business will improve productivity.

For example, define target number of first time demos or target closing ratio for sales.

6) Know The Business Theme

Theme supports core beliefs. Do it quarterly or yearly. 

Celebrate wins according to targets. Reward teams for results.

7) Make People Accountable

Accountability answers questions “who” and “when”. KPIs and quarterly priorities define work and actions. 

For example, define target employee turnover and target number of “A” players.

Written by Suresh Iyengar, P.E., President, Business Unit Execution LLC––“Explosive Business Coaching Houston Results For Small Business”. 

Want even faster results? Are you ready to learn? Call 281.410.5375 and speak to your Profitability Coach Houston today!

“5 Key Areas To Boost Cash Flow In 2 Weeks”

Finding Cash That Didn’t Exist


One Houston small business owner told me he managed his cash well. I was curious. “How do you do it?” I asked. And he said “I watch my net profits every month”. 

That’s when I learned we were talking “apples” and “oranges”. Managing cash isn’t the same as managing net profit.

For some business owners, that’s a discovery. 

I recommend measuring your cash position. 

One method is using an analytical tool. It calculates liquidity ratios. And it shows the ability of small business to repay debt on time.

A Cash Gap Plan improves liquidity. Look at five key areas.

1) Longer Terms With Sellers

Look at the analytical graphs. They reveal the whole story. 

Longer accounts payable than industry average means business is doing well. Negotiate 45, 60 or 90 days for paying sellers. 

Start higher so you have room to go to the middle. Stop getting into the comfort zone, which prevents negotiating.

Find sellers with whom you spend the most. These sellers would be the best to improve cash flow.

2) Shorter Terms With Customers

Check the list of customers doing the most business with you. Then look at terms they use to pay you. 

Are they lower than industry average? If not, it’s time to negotiate so they pay quicker. 

Rank customers according to volume or sales yearly. Look at their timeliness. Check referrals they give. See how pleasurable it is to serve them.

Test your customers. They’ll understand. Regularly, there’s a cost of doing business.

Keep the A’s and B's and let go the Cs and Ds.

3) Fast Collection Method.

Fast collection method uses a regular set of letters. Many businesses don’t have a formal method for collecting payments. 

Letters could be friendly, formal and then harsh.

Use them judiciously. It will work wonders.

4) Bonus AR staff OR Use Collection Agency

Use a script to collect. Place someone in accounts receivable to be responsible for letters and voice script. 

Give out a bonus to the accounts receivable staff in your firm. It’s based on the days they improve collection.

An alternate to use a professional collection agency.

5) Reduce Inventory (Using Lean Manufacturing)

Use Lean Manufacturing methods.

Check inventory days from analytical tools. Inventory days shows how quickly business cycles the stored raw materials. 

Lowering inventory days will improve cash position. It increases asset velocity, which equals sales divided by net assets.

Taking these steps will bring results. Most times as quick as 2 weeks 

Importantly, it will increase cash in the bank for the small business owner. And that’s not the same as net profit!

Written by Suresh Iyengar, P.E., President, Business Unit Execution LLC––“Explosive Business Coaching Houston Results For Small Business”. Call 281.410.5375 and speak to your Profitability Coach Houston today!

Want even faster results? Get the eBook: Discover Quick Cash Not Seen Before

Discover Quick Cash Not Seen Before: Cash Gap Plan

“What Will Secure Salary You Want?”

The Method That Boosts Cash.


Business Coaching Houston To Find Cash

Every Houston small business owner I know wants to earn his slice of the pie. 

At least the ones I know do. 

But many wouldn’t have a steady amount they’d like to withdraw from their business each month.

One small business owner said: “I write checks for myself when I need money for personal needs. I take what I need. It’s not a fixed salary.”

That’s when all hell breaks loose. 

Decide On Salary.

I suggest deciding your salary you want from your small business. It takes discipline. It takes planning. And it takes foresight.

Forecast accurately so you can secure your salary. Forecasting cash in small business is a science. Some call it an art. I call it planning. 

"Forecasting cash is supreme for small business survival.”

Check Spending.

Control spending. Check fixed costs. They offer enough opportunity to step up efforts.

Marketing costs balloon out of size fast. Keep a tab on them. Measure marketing return on spending.

Boost Cash.

Check revenues and gross profit you need to make net profit. Next, check balance sheet items to get reasonable cash position.

Every investor wants to know: “How quickly can I get a return on invested capital from this small business?”

Using revenue and profit budget will tell you the story of your past efforts. It could also tell you the future story if you use forecasts.

Use one of 2 methods.

Cash Growth Method #1

Using Microsoft Excel, plan out month-by-month how you can breakeven. It’s the point where your profits exceed expenses. It’s the ratio of fixed costs and percent gross profit. Then drive forward for net cash position.

Cash Growth Method #2

Use a sensitivity analysis tool. Focus on income. Pick your sales growth rate. Pick your percent gross profit for the year. Pick your expense growth rate.

Next, focus on balance sheet. 

Select the number of days to collect money sell goods and pay bills. 

For end of year, pick current, fixed, intangible and other assets. Select current liabilities you expect. 

Using sensitivity projection, you could see your targets each month of the year. Change them as you see fit. They aren’t cast in stone. Use them to drive your business forward.

Take these steps. And you’ll see results, maybe faster than you thought possible. 

Importantly, it will secure the salary you want.

Written by Suresh Iyengar, P.E., President, Business Unit Execution LLC––“Explosive Business Coaching Houston Results For Small Business”.  Want faster results? Are you ready to learn? Call 281.410.5375 and speak to your Profitability Coach Houston today!

Want even faster results? You can get this Amazon EBook: Revenue And Profit Budget Reveals Steps To Boost Cash

Revenue And Profit Budget Reveals Steps To Boost Cash: Revenue And Profit Budget

© 2012-2017 Business Unit Execution LLC. Engineering Explosive Results For Houston Small Business Owner™. All Rights Reserved 
Sugar Land, Texas 77498